New Hire Checklist
We’re glad to have you as a member of the team. AEP is committed to providing a comprehensive range of benefits to meet your needs and the needs of you and your family. Follow these steps to enroll in your AEP benefits.
Step 1: Review Your Options
You will receive information regarding the benefit enrollment process from the AEP Benefits Center in 7–10 days after you have passed your pre-employment physical, background check and drug test. This information will come to you either by email or regular mail depending on whether you have provided a benefit email address. Once you are an active employee, you can enroll online and talk with a service representative.
As a newly hired employee, you have 31 days from your date of hire to enroll in your AEP Health and Welfare Benefits.
Full-time Employee Benefits at a Glance
View your AEP benefit options to help you decide which benefits are right for you and think about who you want to cover.
- Medical and Prescription Drugs: Choose from three Consumer-Directed Health Plans (CDHPs) with Prescription Drug coverage.
- Dental Plan: Depending on your location, you may have two Plan options.
- Vision and Hearing: Choose Vision coverage with Hearing discounts for yourself and/or your dependents.
- Life and Accidental Death and Dismemberment Insurance: Basic coverage paid by AEP, and you can purchase supplemental coverage for yourself, your spouse and child(ren).
- Voluntary Benefits: Elect lump-sum coverages to safeguard you from accidental injury, critical illnesses and hospital stays.
- Long-Term Disability: Basic coverage is paid by AEP, and you can elect additional coverage for you and your family.
- Savings and Spending Accounts: AEP offers tax-advantaged accounts to help you save on health care costs and care for your dependents.
- Home & Auto Insurance: Get discounted group rates.
- Sick Pay: If illness or injury strikes, AEP provides time for you to feel better. Earn more time away each year you are employed at AEP.
- Vacation Purchase: During the annual enrollment period, you may buy additional vacation hours for use in the following calendar year.
- AEP Retirement Pension Plan: After your one-year anniversary, you will be eligible for the Pension Plan.
- AEP Retirement Savings 401(k) Plan: AEP contributes to your savings, and matches a portion of your contributions.
If you do not take any action by your enrollment deadline, these default elections will be applied:
- HSA Basic Plan (Employee Only)
- Basic Life Insurance
- Basic Accidental Death & Dismemberment (AD&D) Insurance
- Sick Pay
- Long-Term Disability (LTD) Plan
- Retirement Plan
- Company-Paid Vacation
- Holidays
- Personal Days Off
Step 2: Determine Who You Will Cover
You will be able to determine who you would like to cover in each Plan when you enroll. If you plan on covering dependents, you will need to provide each dependent's legal name, Social Security number (SSN) and birth date when you enroll.
Learn more about the Spousal/Domestic Partner and Tobacco Use Medical Plan Surcharges.
Step 3: Enroll Within 31 Days of Your Hire Date
Enrolling Online is Easy
- Visit aepbenefits.com to register your account. Answer a few security questions and set up your username and password.
- Login using your username and password.
- Click the Start Here button to review your personal information and add any eligible dependents.
- You can choose whom you would like to add to coverage for each Plan, or waive coverage.
- Once you have made your elections, review and click Approve.
- To finish, click I Agree and you will receive a confirmation number and be able to print your Benefit Summary.
SofiaSM, your personal benefits assistant can answer questions and guide you as you enroll.
It’s important to designate a beneficiary for your Life Insurance benefits (someone who will receive the value of your account in the event of your death). During the enrollment process you will have the ability to review and/or update your beneficiaries. You can also update your beneficiaries anytime throughout the year.
Step 4: Verify Dependents
You will be required to submit documentation to verify your dependents’ eligibility. After you’ve completed your enrollment, if any documentation is required, you’ll see a notification in your Personal Documents. Simply click on it and follow the instructions to verify your dependents. Your dependent(s) will not be added to your coverage until your documentation is provided and approved.
What's Next?
Download the MyChoice Benefits App
Manage your benefits on the go from any smartphone or tablet. You can:
- Stay on top of important deadlines, send and receive important documentation in regards to benefits, such as dependent verification and EOI.
- Upload and store images of your ID cards for use on the go.
- Easily contact a Member Advocate or chat with Sofia for general questions about your AEP benefits, enrollment, life events or required documentation.
- View a detailed account of your current and future benefits Plans.
Once you log in to your account at aepbenefits.com, click the Access the App to send yourself a direct link to download the app.
Medical Coverage and ID Cards
Coverage begins on your date of hire, assuming you enroll by the enrollment deadline. Your Medical ID card will be mailed to you following your enrollment.
AEP Retirement Savings 401(k) Plan
Watch your mail in the next few weeks for AEP Retirement Savings 401(k) Plan information from Empower Retirement.
This guide is not intended to be a Plan document, Summary Plan Description, or required notice with respect to any of the Plans mentioned. AEP reserves the right to modify, amend, suspend, or terminate the Plans at any time. Refer to the applicable Plan document if you have any questions relating to a specific Plan or benefit.